South Walton FIRE DISTRICT

911 N. CR 393

Santa Rosa Beach, FL 32459

(850) 267-1298 • Fax (850) 267-3294

www.swfd.org

 

 

 

July 1, 2009

 

 

The South Walton Fire District’s Board of Fire Commissioners will hold a Regular Meeting on Monday, July 6, 2009 at 4:00 p.m. at the Santa Rosa Beach Headquarters Station.

 

The agenda will include, but not be limited to the following:

 

I.                     Call to Order                                                              

 

II.                   Approval of Minutes

 

III.                  Secretary/Treasurer’s Report

 

IV.                Attorney’s Report – St. Joe Conveyance Agreement Addendum

 

V.                  Chief’s Report

 

VI.                Committee Reports

 

Audit Committee – RFP Update – Brian Flanagan, Fiscal Officer

 

VII.               Unfinished/Old Business

 

Resolution 09-02 – Identity Theft Program

Red/Double Red Flag Conditions-Rescue Fees Update – Sean Hughes, Deputy Chief

 

VIII.             New Business

 

                        IX.        Public Comment*

 

                        X.         Adjournment

 

 

 

*Note:  Persons who wish to be placed on the agenda must contact the Executive Assistant within two days of any meeting and provide the name of the person who will be speaking and the subject to be addressed.

 

If a person decides to appeal any decision made by the South Walton Fire District’s Board of Fire Commissioners with respect to any matter considered at such meeting or hearing, will need a record of the proceedings and that for such purpose may need to ensure that a verbatim record of the proceedings is made, which includes the testimony and evidence upon which the appeal is to be based.

Minutes:

 

 

 

South Walton FIRE DISTRICT

 SOUTH WALTON FIRE DISTRICT BOARD OF FIRE COMMISSIONERS

 

Meeting Minutes – July 6, 2009

 

 

Commissioners Present:   Jack Abbit, Harry Millsaps, Ed Wright, Donna Crawford, Brian Christenson

 

Commissioners Absent:    Maurice Gilbert, Mike Stange

 

In the absence of Chairman Gilbert, Vice-Chair Jack Abbit presided over the Board meeting.

 

Call to Order:           4:00 p.m.

 

On a motion duly made and seconded, it was unanimously voted to approve the minutes of the June 1, 2009 Board meeting.

 

Secretary/Treasurer Report: Harry Millsaps, Commissioner

 

Attorney’s Report: Lori Bytell, Attorney

 

Attorney Bytell presented the final draft addendum to the St. Joe Conveyance Agreement to the Board.  Commissioner Crawford requested that the Board be provided a copy of the original agreement prior to the August Board meeting for their review.  The addendum will be submitted as a Board Action Item at the August 3, 2009 meeting. 

 

On a motion duly made and seconded, the Board unanimously voted to approve Attorney Bytell’s monthly billing statement.

           

Chief’s Report:

 

Chief Talbert reviewed the Emergency Response Activity and Beach Safety Report for June 2009.

 

Members of SWFD staff participated in the State and Walton County Hurricane exercise.  Staff is working with Walton County Sheriff’s Office and EOC officials regarding additional pre-planning for hospital, assisted living and skilled care facilities.

 

A pre-storm agreement with the Walton County School Board has been finalized.  In the event of a hurricane evacuation, SWFD personnel and assets will be housed at Freeport High School.

 

 

Fire Station 4 refurbishment completion and relocation of SWFD crews is targeted for the week of July 13, 2009.

 

The mutual aid agreement between SWFD and Panama City Beach Fire Department has been finalized.

 

395 property proposed lease agreement is contingent upon the lessee securing an approved development order from Walton County.  Approval is anticipated for August 2009.

 

Possible proposed lease agreement for 393 South property will be presented for Board consideration at August 3, 2009 Board meeting.

 

The District has received property valuation estimates from tax appraiser’s office, with an approximate 16% reduction in revenue to the District.  Proposed budget will be presented to the Board at the August 3, 2009 meeting.

 

Attending Florida Fire Chiefs Executive Development in Ft. Lauderdale from July 17 through July 22, 2009.

 

Proposed budget workshop will be held Monday, August 10, 2009 from 3:00 p.m. to 6:00 p.m.  This workshop will be advertised in the DeFuniak Herald, Destin Log, and Walton Sun.

 

The next SWFD Board meeting will be held on Monday, August 3, 2009.

 

 

Committee Reports:

 

Audit Committee

 

On a motion duly made and seconded, the Board unanimously voted to accept the services of O’Sullivan Creel for District auditing purposes for three (3) years. 

 

Fiscal Officer Brian Flanagan will notify O’Sullivan Creel, as well as the firms that were not selected via notification letters from the District.

 

Unfinished/Old Business:

 

Resolution No. 09-02 – A Resolution of the South Walton Fire District of Walton County, Florida, establishing an Identity Theft Program.

 

Attorney Bytell reviewed the program outline and deemed the information contained therein as compliant and recommended Board approval.

 

On a motion duly made and seconded, the Board unanimously voted to approve Resolution No. 09-02-A Resolution of the South Walton Fire District of Walton County, Florida, establishing an Identity Theft Program.

 

 Red Flag/Double Red Flag Conditions – Rescue Fees

 

Deputy Chief Hughes advised the Board that to date, Walton County Sheriff’s Office was continuing to research the information requested regarding the number of citations issued and collected fee amounts from members of the public entering the Gulf under red flag conditions.  A complete report will be provided to SWFD once the Sheriff’s Office research has been finalized.

 

 

New Business:       None

 

 

Public Comment:   None

 

 

Adjourned:   The meeting adjourned at 4:30 p.m.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SWFD Board of Fire Commissioners

Meeting Minutes – July 6, 2009