Meeting Date: 01/04/2010 04:00 PM
Agenda:
South Walton FIRE DISTRICT
911 N. CR 393
December 30, 2009
The South Walton Fire District’s Board of Fire Commissioners will hold a Regular Meeting on Monday, January 4, 2010 at 4:00 p.m. at the Santa Rosa Beach Headquarters Station.
The agenda will include, but not be limited to the following:
I. Call to Order
II. Approval of Minutes
III. Secretary/Treasurer’s Report
IV. Attorney’s Report
V. Chief’s Report
VI. Committee Reports
VII. Unfinished/Old Business
VIII. New Business
Fiscal 2009 Audit Report-Kevin Boyer/O’Sullivan Creel
Board Action Item – Investment Policy/B. Flanagan, Fiscal Officer
Board Advisory – Collections Profile 2008 vs 2009/R. Crawford, EMS Chief
Board Advisory – Double Red Flag Conditions-Dollar Amount of Collected Fines/S. Hughes, Deputy Chief
IX. Public Comment*
X. Adjournment
*Note: Persons who wish to be placed on the agenda must contact the Executive Assistant within two days of any meeting and provide the name of the person who will be speaking and the subject to be addressed.
If a person decides to appeal any decision made by the South Walton Fire District’s Board of Fire Commissioners with respect to any matter considered at such meeting or hearing, will need a record of the proceedings and that for such purpose may need to ensure that a verbatim record of the proceedings is made, which includes the testimony and evidence upon which the appeal is to be based.
Minutes:
Minutes not approved at this time
South Walton
SOUTH WALTON FIRE DISTRICT BOARD OF FIRE COMMISSIONERS
Meeting Minutes – January 4, 2010
***PENDING APPROVAL***
Commissioners Present: Maurice Gilbert, Harry Millsaps, Donna Crawford, Ed Wright
Commissioners Absent: Jack Abbit, Mike Stange, Brian Christenson
Call to Order: 4:06 p.m.
At the direction of Chairman Gilbert, the Fiscal 2009 Audit Report was moved from New Business on the agenda to the first item.
Fiscal 2009 Audit Report – Kevin Boyer with O’Sullivan Creel reported SWFD’s excellence in fiscal reporting. On a motion duly made and seconded, the Board unanimously voted to approve the 2009 Fiscal Audit Report.
On a motion duly made and seconded, the Board unanimously voted to approve the minutes of the December 7, 2009 Board meeting.
Secretary/Treasurer Report: Harry Millsaps
Attorney’s Report: Lori Bytell, Attorney
Attorney Bytell reported that she has prepared the documentation requested by Commissioner Millsaps regarding enactment of the Fire District, District maps, and the updated House Bill containing District meets and bounds.
On a motion duly made and seconded, the Board unanimously voted to approve Attorney Bytell’s monthly billing statement.
Chief’s Report:
SWFD anticipates a recommendation from the TDC Board for presentation to the Walton County Commissioners regarding the Beach Safety/Lifeguard Services RFP.
Chief Talbert announced the 2009 SWFD awards, which were presented at the annual SWFD awards ceremony/holiday party. Firefighter of the Year: Kevin VanValkenburgh,
Firefighter/Paramedic; Lifeguard of the Year: Justin Cook and Fire Chief’s Award: Marc Anderson, Assistant Chief.
The SWFD “Home for the Holidays” program was offered to our citizens to enable our local assisted living facility residents to spend time with their families.
SWFD is in receipt of our development order approval from the County, contingent upon the EAR Amendment.
Insurance Services Office (ISO) will be conducting an ISO evaluation of our Fire District in January.
Chief Talbert will be attending the grand opening of the NW Florida State College South Walton Campus on January 14, 2010 and will be also attending the Fire Rescue East conference, Daytona Beach, January 19 – 22, 2010.
The next Board meeting will be held on Monday, February 1, 2010.
Committee Reports: None
Unfinished/Old Business: None
New Business:
Board Action Item – Investment Policy/B. Flanagan, Fiscal Officer
Fiscal Officer Flanagan presented a draft Investment Policy to the Board for adoption, recommending that the Board adopt a policy and select an investment for District funds with a greater return than is currently earned through Certificates of Deposit.
Chairman Gilbert requested that Kevin Boyer, CPA/Partner with O’Sullivan/Creel, review the draft policy for Florida State Statute compliance and meet with Fiscal Officer Flanagan to conform the policy to the District’s needs. This information will be available to the Board at the February 1, 2010 Board meeting.
Dewayne Youngblood and Matthew Durham of Regions Bank/Morgan Keegan were requested to return to the March 1, 2010 Board meeting with their investment strategy proposal.
Board Advisory – Collections Profile 2008 vs 2009/R. Crawford, EMS Division Chief
Board Advisory – Double Red Flag Citation Find Amounts
Public Comment: None
Adjourned: The meeting adjourned at 4:41 p.m.
SWFD Board of Fire Commissioners
Minutes – January 4, 2010