March 31, 2010
The South Walton Fire District’s Board of Fire Commissioners will hold a Regular Meeting on Monday, April 5, 2010 at 4:00 p.m. at the Santa Rosa Beach Headquarters Station.
The agenda will include, but not be limited to the following:
I. Call to Order
II. Approval of Minutes
III. Secretary/Treasurer’s Report
IV. Attorney’s Report
V. Chief’s Report
VI. Committee Reports
VII. Unfinished/Old Business
· Community Garden/South 393 Property – Attorney Bytell
· SWFD Board of Fire Commissioners-Appointed Committees-Chairman Gilbert
· Lease Updates on South 393 Property – Chairman Gilbert
· Compensated Leave Reserve – B. Flanagan, Fiscal Officer
VIII. New Business
IX. Public Comment*
X. Adjournment
*Note: Persons who wish to be placed on the agenda must contact the Executive Assistant within two days of any meeting and provide the name of the person who will be speaking and the subject to be addressed.
If a person decides to appeal any decision made by the South Walton Fire District’s Board of Fire Commissioners with respect to any matter considered at such meeting or hearing, will need a record of the proceedings and that for such purpose may need to ensure that a verbatim record of the proceedings is made, which includes the testimony and evidence upon which the appeal is to be based.
Minutes:
Minutes not approved at this time
South Walton FIRE DISTRICT
SOUTH WALTON FIRE DISTRICT BOARD OF FIRE COMMISSIONERS
Meeting Minutes – April 5, 2010
***PENDING APPROVAL***
Commissioners Present: Maurice Gilbert, Jack Abbit, Brian Christenson, Ed Wright
Commissioners Absent: Harry Millsaps, Donna Crawford, Mike Stange
Call to Order: 4:00 p.m.
On a motion duly made and seconded, the Board unanimously voted to approve the minutes of the March 1, 2010 Board meeting, with a requested correction to reflect Commissioner Christenson as present at the March 1, 2010 meeting.
Secretary/Treasurer Report: Chairman Gilbert
Attorney’s Report: Lori Bytell, Attorney
Attorney Bytell addressed the Board regarding liability issues concerning the Community Garden as requested at the March 1, 2010 Board meeting. The Board was advised that the Community Garden group carries their own liability insurance and there would be no additional liability insurance costs for the Fire District.
On a motion duly made and seconded, the Board unanimously voted to approve Attorney Bytell’s monthly billing statement.
Chief’s Report:
Chief Talbert reviewed the Emergency Response and Beach Safety Activity Reports for March 2010.
Chief Talbert addressed the Board regarding the 2009 Annual Report and presented a Certificate of Appreciation to Diane Brown, Executive Assistant in recognition of her effort, support and commitment to the development and presentation of this report.
SWFD emergency personnel and staff were honored at an appreciation lunch provided by the Crystal Bay Senior Living Center. SWFD personnel were also recipients of stuffed animals donated by the Healthcare Center of Destin, which firefighters will use to comfort children involved in emergency incidents.
SWFD supported the Seaside marathon with no major incidents reported.
Chief Talbert reported that he attended the Walton County Sheriff’s Town Hall meeting in South Walton.
Chief Talbert was also honored to participate as a judge at the South Walton Relay for Life Event, coordinated by SWFD firefighters and dispatchers.
SWFD staff attended a Walton County EOC planning meeting and will continue to participate in these emergency management meetings.
SWFD Beach Safety and Education Program held a lifeguard graduation ceremony with lifeguards reporting to duty on March 13, 2010.
SWFD launched our first weather station and beach cam at Ed Walline Park. Two additional weather stations and beach cam sites are scheduled to be in use in the near future.
SWFD added a new “survey” feature to our public website allowing our customers to evaluate the quality of our emergency medical services.
The District has made their last lease payment on two fire trucks, placing the District in a debt free status.
The next Board meeting will be held on Monday, May 3, 2010.
Committee Reports: None
Unfinished/Old Business:
Community Garden/South 393 Property – Attorney Bytell
Addressed by Attorney Bytell during her attorney’s report.
Lease Updates on South 393 Property – Chairman Gilbert
On a motion duly made and seconded, the SWFD Board of Fire Commissioners unanimously voted to accept the letter of intent from The PoolKeepers, LLC and have Attorney Bytell draw up a lease agreement. Prior to lease ratification, PoolKeepers, LLC will submit a letter of intent regarding their proposed building renovation schedule, submit one month’s security deposit and coordinate with our Fire Marshal regarding the storage and use of hazardous materials on the property. Upon the District’s receipt and acceptance of the letter of intent and deposit, PoolKeeper’s will be permitted to proceed with the approved renovations.
SWFD Board of Fire Commissioners – Appointed Committees – Chairman Gilbert
Chairman Gilbert tabled discussion regarding Board Appointed Committees until the May 3, 2010 meeting.
Compensated Leave Reserve – Brian Flanagan, Fiscal Officer
On a motion duly made and seconded, the SWFD Board of Fire Commissioners voted to unanimously accept funding of future compensated leave payments due employees at employment separation and establish a $500,000 reserve for the compensated leave liability as determined by the Fiscal Officer.
New Business:
Commissioner Christenson respectfully requested that Chief Talbert supply the Board with a leave limit comparison between represented and non-represented employees at the May 3, 2010 Board meeting.
Public Comment: None
Adjourned: The meeting adjourned at 5:00 p.m.
SWFD Board of Fire Commissioners
Minutes – April 5, 2010
