April 28, 2010
The South Walton Fire District’s Board of Fire Commissioners will hold a Regular Meeting on Monday, May 3, 2010 at 4:00 p.m. at the Santa Rosa Beach Headquarters Station.
The agenda will include, but not be limited to the following:
Special Item: EMS Week Proclamation – EMS Chief Crawford
I. Call to Order
II. Approval of Minutes
III. Secretary/Treasurer’s Report
IV. Attorney’s Report
V. Chief’s Report
VI. Committee Reports
VII. Unfinished/Old Business
· Board Advisory- Leave Limit Comparison - Represented/Non-Represented Employees: Fiscal Officer Flanagan
· District Investment Policy Update: Fiscal Officer Flanagan
· SWFD Board of Fire Commissioners – Appointed Committees Update: Chairman Gilbert
VIII. New Business
· Board Action Item – Resolution #10-01-Surplus Equipment:
Asst. Chief Anderson
· Retirement Board Vacancy/Appointment: Chairman Gilbert
IX. Public Comment*
X. Adjournment
*Note: Persons who wish to be placed on the agenda must contact the Executive Assistant within two days of any meeting and provide the name of the person who will be speaking and the subject to be addressed.
If a person decides to appeal any decision made by the South Walton Fire District’s Board of Fire Commissioners with respect to any matter considered at such meeting or hearing, will need a record of the proceedings and that for such purpose may need to ensure that a verbatim record of the proceedings is made, which includes the testimony and evidence upon which the appeal is to be based.
Minutes:
Minutes not approved at this time
South Walton FIRE DISTRICT
SOUTH WALTON FIRE DISTRICT BOARD OF FIRE COMMISSIONERS
Meeting Minutes – May 3, 2010
***PENDING APPROVAL***
Commissioners Present: Maurice Gilbert, Jack Abbit, Harry Millsaps, Donna Crawford, Brian Christenson, Mike Stange, Ed Wright
Commissioners Absent: None
Special Item: EMS Week Proclamation
The EMS Week Proclamation designating the week of May 16 through May 22, 2010 as Emergency Medical Services week was read and proclaimed by Chairman Gilbert.
Call to Order: 4:05 p.m.
On a motion duly made and seconded, the Board unanimously voted to approve the minutes of the April 5, 2010 Board meeting.
Secretary/Treasurer Report: Commissioner Millsaps
Attorney’s Report: Lori Bytell, Attorney
Attorney Bytell requested clarification and Board approval on two outstanding issues concerning liability insurance and ad valorem taxes in regards to the PoolKeepers, LLC lease agreement.
On a motion duly made and seconded, the Board voted to have Attorney Bytell amend Section XIV Ad Valorem Taxes and Insurance of the lease agreement to read that the lessee shall pay ad valorem taxes and assessments levied against the lease premises during the term of the lease up to the amount of $2,000.00 and the lessee shall pay liability insurance costs to cover the structure and contents during the term of the lease with the policy naming the lessor as an additional insured party.
One vote was held in abstention on the above stated motion.
Section XX – Effect of Eminent Domain Proceedings: The word “residence” in the first sentence was changed to read “premises” in the lease agreement, as directed by the Board.
On a motion duly made and seconded, the Board unanimously voted to approve Attorney Bytell’s monthly billing statement.
Chief’s Report:
Chief Talbert reviewed the Emergency Response and Beach Safety Activity Reports for April 2010.
Staff completed interviews, hiring, and orientation for two firefighters and one communications operator to maintain continuity of District operations.
Mid-year 2009-2010 budget review was completed with no mid-year adjustments necessary.
Participated in Florida Fire Service Awards Program and Ceremony at the State Capitol in Tallahassee, FL.
Deputy Chief Hughes attended disaster response training at the State EOC, Tallahassee, FL
All SWFD vehicles are now ALS certified and staffed with Firefighter/Paramedics.
Attended April 13, 2010 Board of County Commissioners meeting regarding SWFD’s role in bonfire and fireworks permitting. Working with Walton County Planning Director to amend County ordinance regarding this subject for consideration at May meeting.
Fire Marshal Sanchez is researching the feasibility of the development of an open burning ordinance for South Walton as requested at the April Board of County Commissioners meeting. Fire Marshal Sanchez is also working with Walton County Legal and Planning Departments regarding an Event Ordinance and permitting for non-profit agencies.
The annual SWFD Junior Lifeguard Program has currently accepted fifty applicants for this summer’s program.
Attended the recently re-formed Walton County Fire Board meeting, working with all local public safety agencies.
SWFD personnel provided support at local community events; Topsail Parks Earth Day 5K Run/Festival and Sandestin Wine Festival.
Actively participating with County officials, Walton County Sheriff’s Office and EOC officials regarding the Deepwater Horizon oil spill.
The Okaloosa County Fire Chief’s Association meeting will be held on May 12, 2010 at Station 3/Headquarters from 9:00 a.m. until Noon.
The next SWFD Board of Fire Commissioners meeting will be held June 7, 2010.
The next Board meeting will be held on Monday, June 7, 2010.
Committee Reports:
On a motion duly made and seconded, the Board voted unanimously to maintain the Audit Committee with the current members of Commissioners Abbit, Crawford and Stange for a term of one year, expiring April 30, 2011 as established in Resolution No. 09-01, A resolution of the South Walton Fire District of Walton County, Florida, establishing an Audit Committee, its terms, qualifications and vacancies, quorum and rules and responsibilities.
Unfinished/Old Business:
Board Advisory-Leave Limit Comparison/Represented/Non-Represented Employees
As requested by Commissioner Christenson at the April 5, 2010 Board meeting, Fiscal Officer Flanagan presented the leave limits to the Board for SWFD Represented and Non-Represented Employees.
District Investment Policy Update and SWFD Board of Fire Commissioners Appointed Committees:
On a motion duly made and seconded, the Board unanimously voted to hold a workshop on Friday, May 14, 2010 from 8:00 a.m. until noon for the purpose of reviewing and finalizing a District Investment Policy and to also review and consider Board Appointed Committees.
New Business:
Resolution #10-01-Surplus Equipment
On a motion duly made and seconded, the Board unanimously voted to accept Resolution #10-01, Surplus Equipment regarding two SWFD Freightliner 2002 FL60 Ambulances.
Retirement Board Vacancy/Appointment
Chairman Gilbert requested that Board members submit candidates for two Retirement Board vacancies at the next Board meeting on June 7, 2010.
Public Comment: None
Adjourned: The meeting adjourned at 5:15 p.m.
SWFD Board of Fire Commissioners
Minutes – May 3, 2010
