June 2, 2010
The South Walton Fire District’s Board of Fire Commissioners will hold a Regular Meeting on Monday, June 7, 2010 at 4:00 p.m. at the Santa Rosa Beach Headquarters Station.
The agenda will include, but not be limited to the following:
I. Call to Order
II. Approval of Minutes
III. Secretary/Treasurer’s Report
IV. Attorney’s Report
V. Chief’s Report
VI. Committee Reports
VII. Unfinished/Old Business
District Investment Policy Update – M. Gilbert, Board Chair
SWFD Board Appointed Committees – M. Gilbert, Board Chair
Retirement Vacancies/Appointments – M. Gilbert, Board Chair
VIII. New Business
Board Advisory – Budget Build/Workshop Update
IX. Public Comment*
X. Adjournment
*Note: Persons who wish to be placed on the agenda must contact the Executive Assistant within two days of any meeting and provide the name of the person who will be speaking and the subject to be addressed.
If a person decides to appeal any decision made by the South Walton Fire District’s Board of Fire Commissioners with respect to any matter considered at such meeting or hearing, will need a record of the proceedings and that for such purpose may need to ensure that a verbatim record of the proceedings is made, which includes the testimony and evidence upon which the appeal is to be based.
Minutes:
Minutes not approved at this time
South Walton FIRE DISTRICT
SOUTH WALTON FIRE DISTRICT BOARD OF FIRE COMMISSIONERS
Meeting Minutes – June 7, 2010
***PENDING APPROVAL***
Commissioners Present: Maurice Gilbert, Jack Abbit, Donna Crawford, Mike Stange, Ed Wright
Commissioners Absent: Brian Christenson, Harry Millsaps
Call to Order: 4:00 p.m.
On a motion duly made and seconded, the Board unanimously voted to approve the minutes of the May 3, 2010 Board meeting with the following clarification in the Chief’s Report section, which originally read as follows: All SWFD vehicles are now ALS certified and staffed with Firefighter/Paramedics. The minutes will reflect the following clarification: All SWFD first due response apparatus with the exception of staff vehicles, are now ALS certified and staffed with Firefighter/Paramedics.
Secretary/Treasurer Report: Chairman Gilbert
Commissioner Crawford requested clarification regarding the $0.00 amounts for four impact fees (impact fee #’s 5430, 5431, 5438, and 5445). Impact fee # 5430 was exempt (addition of detached garage with no apartment). Fiscal Officer Flanagan is researching the other impact fees and will report to the Board at the July 12, 2010 meeting.
Attorney’s Report: Lori Bytell, Attorney
At the request of Board Chairman, Maurice Gilbert, Attorney Bytell addressed the Board regarding Florida Statute 286.011 concerning Executive Sessions held by the Board.
Attorney Bytell also supplied the Board with a copy of Florida State Statute 286.012 Voting requirement at meetings of governmental bodies, and the Florida State Statutes contained in Chapter 112, Public Officer and Employees, General Provisions.
On a motion duly made and seconded, the Board unanimously voted to approve Attorney Bytell’s monthly billing statement.
Chief’s Report:
Chief Talbert reviewed the Emergency Response and Beach Safety Activity Reports for May 2010. Commissioner Abbit commented on his personal observation of our lifeguards continuing performance of excellence in customer service.
Sergeant Dave Swift retired after 14 years of service to SWFD and has accepted a position as a Communications Operator with the District.
Sergeant promotional testing has been completed. Two SWFD members, Bob Wells and Josh Williams have been promoted to the position of Sergeant.
A Federal Assistance to Firefighters Grant was submitted to procure Lifepak monitors for the District.
A transfer agreement between SWFD and Sacred Heart Hospital has been updated, signed and is in effect.
SWFD hosted the Okaloosa County Fire Chiefs Association meeting on May 12, 2010.
Chief Talbert was elected Chairman of the recently formed Walton Fire Council. Council meetings will be held every third Monday of the month.
SWFD lifeguards were honored at a reception sponsored by the Walton Area Chamber and its Coastal Council on May 26, 2010.
The SWFD Training Chief has resigned from his position and accepted a Deputy Chief position with another area Fire Department.
The District has received the official tax estimate from the Property Appraiser’s Office.
June 16, 2010 – SWFD Fire District Board of Fire Commissioners will hold a Financial Investment and Board Appointed Committees Workshop from 8:00 a.m. until Noon.
June 6 – June 12, 2010 – Rip Current Awareness Week.
SWFD EMS Chief and SWFD EVT will conduct a pre-delivery inspection of a new rescue unit in Columbus, Ohio in mid-June.
SWFD staff will attend the Board of County Commissioners meeting regarding SWFD’s role in bonfire and fireworks permitting.
The next SWFD Board of Fire Commissioners meeting will be held July 12, 2010.
Committee Reports: None
Unfinished/Old Business:
District Investment Policy and SWFD Board Appointed Committees – Chairman Gilbert.
Chairman Gilbert advised and reminded the Board that a workshop regarding these topics will be held on June 16, 2010 from 8:00 a.m. until Noon at Station 3/Headquarters.
Retirement Board Vacancies/Appointments – Chairman Gilbert
Chairman Gilbert requested that the Board continue to research possible candidates and submit candidates to Chief Talbert or submit at the July 12, 2010 Board meeting.
New Business:
Board Advisory – Budget Build/Workshop Update
Chief Talbert advised the Board that a Budget Workshop has been tentatively scheduled for Tuesday, August 10, 2010 from 1:00 p.m. 4:00 p.m.
Board Advisory – Estimate of Taxable Value for 2010
The District received the 2010 Estimate of Taxable Value from Patrick Pilcher, Walton County Property Appraiser, which reflected an 18.04% decrease from the final 2009 value. The Board was supplied with a chart reflecting the impact on District revenues at various millage rates.
Staff requested that the Board set a millage rate at the July 12, 2010 Board meeting for inclusion in the required Truth in Millage (TRIM) notice.
Commissioner Abbit requested that the Fiscal Officer email the Board with additional millage rates set at .86 and .96.
Board Advisory – SWFD Ambulance Rates Effective June 1, 2010
No Board action was required. A Resolution establishing a procedure to adjust SWFD fees based on Medicare approved reimbursement rates will be placed before the Board at the July 12, 2010 meeting.
Public Comment: None
Adjourned: The meeting adjourned at 5:15 p.m.
SWFD Board of Fire Commissioners
Minutes – June 7, 2010
