Meeting Date: 07/12/2010 04:00 PM
Agenda:
911 N. CR 393
July 7, 2010
The South Walton Fire District’s Board of Fire Commissioners will hold a Regular Meeting on Monday, July 12, 2010 at 4:00 p.m. at the Santa Rosa Beach Headquarters Station.
The agenda will include, but not be limited to the following:
Special Item: New Rescue Unit
I. Call to Order
II. Approval of Minutes
III. Secretary/Treasurer’s Report
IV. Attorney’s Report
V. Chief’s Report
VI. Committee Reports
VII. Unfinished/Old Business
VIII.
Board Advisory: Exempt Impact Fees/May 2010: B. Flanagan
Board Action: Financial Investment Policy and Board Appointed
Committees: B. Flanagan
Retirement Board Vacancies/Appointments: M. Gilbert, Chairman
IX. New Business
Board Action: Millage Rate for TRIM Notice Submittal: B. Flanagan
Board Action: EMS Billing Resolution: EMS Chief Crawford
Board Action: Compensation for Work during Emergencies or Disasters:
Chief Talbert
X. Public Comment*
X. Adjournment
*Note: Persons who wish to be placed on the agenda must contact the Executive Assistant within two days of any meeting and provide the name of the person who will be speaking and the subject to be addressed.
If a person decides to appeal any decision made by the South Walton Fire District’s Board of Fire Commissioners with respect to any matter considered at such meeting or hearing, will need a record of the proceedings and that for such purpose may need to ensure that a verbatim record of the proceedings is made, which includes the testimony and evidence upon which the appeal is to be based.
Minutes:
Minutes not approved at this time
South Walton
SOUTH WALTON FIRE DISTRICT BOARD OF FIRE COMMISSIONERS
Meeting Minutes – July 12, 2010
***PENDING APPROVAL***
Commissioners Present: Maurice Gilbert, Jack Abbit, Donna Crawford, Mike Stange, Ed Wright, Brian Christenson, Harry Millsaps
Commissioners Absent: None
Call to Order: 4:01 p.m.
On a motion duly made and seconded, the Board unanimously voted to approve the minutes of the June 7, 2010 Board meeting.
Secretary/Treasurer Report: Commissioner Millsaps
Attorney’s Report: Lori Bytell, Attorney
Attorney Bytell addressed the Board regarding her review and recommendations concerning the District Investment Policy and the Board Appointed Committees Policy.
Attorney Bytell also reported that she had completed her review of the Emergency Medical Agreement and the Bonfire/Fireworks Ordinances.
Attorney Bytell encouraged the Board to contact her regarding any questions concerning Florida Sunshine Law.
On a motion duly made and seconded, the Board unanimously voted to approve Attorney Bytell’s monthly billing statement.
Chief’s Report:
Chief Talbert reviewed the Emergency Response and Beach Safety Activity Reports for June 2010.
During the Chief’s Report, District costs concerning Deepwater Horizon Oil Spill were addressed.
On a motion duly made, the Board imposed a limit of $250,000 on British Petroleum (BP) unreimbursed costs to the District, at which time the Fire Chief will notify the Board Chairman and an emergency meeting of the Board will convene.
After discussion, the motion was withdrawn and Board recommendation was made to add a BP expenditures update to the August 2, 2010 Board meeting agenda for Board review. Commissioner Abbit encouraged the Fire Chief to contact the Board Chairman regarding any BP invoicing issues prior to the August 2, 2010 Board meeting.
SWFD involvement continues in the preparation, response and recovery from the Deepwater Horizon Event. SWFD support began on June 29, 2010.
SWFD accepted delivery of a new rescue unit that will be housed at Station 3/Headquarters.
Chief Talbert attended the Florida Association of Special Districts Conference in St. Petersburg, Florida and will be attending the Florida Fire Chiefs’ Association Executive Development Conference in St. Augustine on July 15 – July 20, 2010.
The first Walton County Fire Council meeting on June 21, 2010 was chaired by Chief Talbert.
Chief Talbert reminded the Board that the Budget Workshop for FY2010-2011 will be held on August 10, 2010 from 3:00 p.m. – 6:00 p.m.
SWFD Fiscal Officer will attend Walton County’s budget workshop on July 15, 2010.
The bonfire and fireworks ordinances will be presented at the August 2, 2010 Board meeting.
The next SWFD Board of Fire Commissioners meeting will be held August 2, 2010.
Committee Reports: None
Unfinished/Old Business:
Board Advisory: Exempt Impact Fees/May 2010: B. Flanagan, Fiscal Officer
The Board was provided with clarification of four impact fee exemptions as requested at the June 7, 2010 Board meeting.
SWFD Board of Fire Commissioners
Minutes – July 12, 2010
Board Action Item: Board Appointed Committees Policy and District Investment Policy: B. Flanagan, Fiscal Officer
The Board Appointed Committees Policy will be updated to read under Section VII. Audit Committee (last sentence) as follows: Obtain updates from Fire District management and legal counsel regarding compliance matters, as needed.
On a motion duly made and seconded, the Board unanimously voted to accept the Board Appointed Committees Policy (with the above noted change) and the District Investment Policy.
Retirement Board Vacancies/Appointments: M. Gilbert, Chairman
On a motion duly made and seconded, the Board unanimously voted to accept George (Buz) Livingston as a member of the SWFD Firefighter’s Retirement Board.
Fiscal Officer Flanagan will contact Mr. Livingston regarding Retirement Board contact information; specifically, Eric Lang, Retirement Board Chairman.
Board Action Item: Millage Rate for TRIM Notice Submittal: B. Flanagan, Fiscal Officer
On a motion duly made and seconded, the Board unanimously voted to accept staff recommendation of the rollback rate of .9297 for inclusion in the required Truth in Millage (TRIM) notice, which is due August 5, 2010.
Board Action Item: EMS Billing Resolution: Ryan Crawford, EMS Chief
On a motion duly made and seconded, the Board unanimously voted to approve Resolution #10-02, a Resolution Approving EMS User Fees for South Walton Fire District Ambulance Services.
SWFD Board of Fire Commissioners
Minutes – July 12, 2010
Board Action Item: Compensation for Work during Emergencies or Disasters for Non-Represented Employees Policy: Rick Talbert, Fire Chief
On a motion duly made and seconded, the Board unanimously voted to defer approval of the Compensation for Work during Emergencies or Disasters for Non-Represented Employees Policy until it is reviewed by the HR/Benefits Committee and the Fire District’s Attorney.
On a motion duly made and seconded, the Board unanimously voted to establish the HR/Benefits Committee with the following members to meet prior to the August 2, 2010 Board meeting and report to the Board; Commissioner Abbit, Commissioner Christenson and Fiscal Officer Flanagan.
New Business:
In preparation for the District’s decrease in revenue, Chairman Gilbert directed the Fire Chief that the following actions immediately be imposed by the District:
- Hiring freeze on all District positions.
- Freeze on all capital expenditure items.
- Freeze on all travel by District personnel.
- Reduction in overtime
The above actions cannot be made without prior Board approval or be in conflict with the current Collective Bargaining Agreement.
Chairman Gilbert also requested a study be conducted by Chief Talbert regarding a 5% reduction in personnel and a 10% reduction in personnel and its affect on the District.
On a motion duly made and seconded, the Board voted to unanimously accept all of Chairman Gilbert’s recommendations and requests.
Public Comment:
Bob Wells, Firefighter/Paramedic requested and received clarification on the personnel reduction study request by Chairman Gilbert.
Adjourned: The meeting adjourned at 5:19 p.m.
SWFD Board of Fire Commissioners
Minutes – July 12, 2010